GreenLight is a front-end for BigBlueButton that makes it for anyone to create a meeting and invite others that provides a minimalist web-based interface to let users:

• Create a meeting
• Invite others to the meeting
• Join a meeting

For users that have logged in, GreenLight also provides users;

• Desktop notifications of others waiting to join (FireFox and Chrome)
• Email notifications when recordings are ready

• Authentication via Google, Office365, LDAP, or local accounts
• A default personal room with a permanent invite URL
• The ability to create multiple rooms
• An interface to view, manage, and share recordings

Once you are logged in, you’ll see your account appear in the top right corner of the screen. Clicking on the navigation items along side it allows you to traverse Greenlight.

Profile

Greenlight also allows users to update their account information at any time, including changing their password, profile image, and language for Greenlight.

Rooms

Using Your Room

Greenlight is built around the concept of rooms. A room, to the user, is a BigBlueButton session that they “own”. A user can add custom room settings, start/stop their room, invite others to their room using a short easily communicable URL, track sessions, and more.

To invite someone to join your room, all you have to do is give them the invite URL on the room page. Once they follow the URL, they’ll be presented with an invitation to join your room. If the user doesn’t have a Greenlight account, they’ll be prompted to enter a name to join the room. Otherwise, Greenlight will use their account name.

If the room is running, they’ll be instantly join in. However, if the room is not running they’ll be added to the wait list. Once the room starts, they’ll be automatically joined into the room with the owner. A user can leave the wait list simply by leaving the page.

Creating New Rooms

When you sign up for Greenlight, the application creates your home room which is named “Home Room”. You are free to create as many new rooms as you would like for different purposes. To create a new room, you simply click the “Create a Room” block from your list of rooms. You can configure room specific settings to customize each room.

Your new room will then show under your current room, and you can click to switch between them. Your home room is the one with the home icon. You can delete a room using the room drop-down.

Room Settings

Note: Room setting changes will not apply to currently running/active meetings

Renaming Rooms

Using the header

If you hover over the room name, you should see an edit icon

You can either click the edit icon or double click the header to enable editing mode:

Afterwards, you can change the name by clicking anywhere or pressing the enter key.

Using the Room block

If you look at a Room block, you will see 3 ellipsis which you can click to view the options for this room. You can click Room Settings to display a modal that will allow you to edit any of the Room’s features.

Afterwards, clicking Update Room will save the changes.

Manage Access

In the Room actions dropdown, there is a setting that allows users to share rooms.

To share a room with another user, click on the dropdown and search for the user using either their email or their uid.

Once you click on a user to add, they will be added to the Shared With area in a pending state. No changes will be made unless the Save Changes button is clicked.

Users that the room has been shared with will appear in the following state:

You can unshare a room with a user by clicking the x icon. Again, no changes will be save until the Save Changes button is clicked.

Once a room is shared, the users that it is shared with will have access to that room in their Room List. They will be able to view/start the meeting and view the recordings. Note that only the room owner can edit/delete the room and the recordings.

For the User that has the room shared with them, the room will now appear in their room list with a share icon and the name of the user that shared the room with them.

The User also has the option to remove an unwanted shared room from their room list.

Recordings

Viewing Recordings

On your room page, all recordings for that room will be listed at the bottom under the recordings subtitle. This table contains information about the recording, as well as its recorded formats. You can click on any of these formats and you’ll open the recording in a new tab.

Each recording has a visibility associated with it, which can be changed by clicking on it in the recordings table. By default, it is set to unlisted.

Public: everyone can view it if they have the room link.
Unlisted: only users who have the recording link can view it.

Managing Recordings

Using the drop-down in the recordings table, you have the ability to delete a recording or mail a recording to a friend. Keep in mind, emailing an unlisted recording will allow the friend access, so if you want a recording to be completely private, don’t share the recording link.

Deleted recordings are not recoverable, so be sure when deleting a recording.

Modifying Recordings

Renaming Recordings directly using the Recording Title

To edit the recording name directly using the title, you can hover over the title and see an edit icon.

You can either click the edit icon or double click the title to enable editing mode:

Afterwards, you can change the name by clicking anywhere or pressing the enter key.

Sorting and Searching Recordings

It is possible to sort recordings by metrics such as Name, User Number, and Length of Recording.

This can be done by clicking on the headers of the table (cycles through ascending, descending, and no particular order):

There is also a live search that may return any part of the recording name:

Searching and sorting can be used in conjunction: